Working Together to Safeguard Children
            Working Together to Safeguard Children

1.6    Use of mobile phones and cameras


Policy statement

At Thorpe Acre Preschool Playgroup, we take steps to ensure that there are effective procedures in place to protect children, young people, and vulnerable adults from the unacceptable use of mobile phones and cameras in the setting.



Mobile Phones

  • Personal mobile phones belonging to members of staff are not used on premises during working hours, except within the confines of the office during staff lunch periods, or away from the premises.
  • At the beginning of each individual’s shift, personal mobile phones are stored in lockers switched off, or on silent.
  • In the event of an emergency, personal mobile phones may be used in the privacy of the office with permission from the manager.
  • Members of staff ensure that the telephone number of the setting is known to immediate family and other people who need to contact them in an emergency.
  • If members of staff take their own mobile phones on outings, for use in the case of an emergency, they must not make or receive personal calls as this will distract them. This number is recorded in the outings book.
  • Members of staff will not use their personal mobile phones for taking photographs of children on outings.
  • Parents and visitors are requested not to use their mobile phones whilst on the premises. There is an exception if a visitor’s company or organisation operates a lone working policy that requires contact with their office periodically throughout the day. Visitors will be advised of a quiet space where they can use their mobile phone where there are no children present.
  • When taking incoming phone calls for the setting, either on the Playgroup mobile or the school phone, staff will endeavour to ensure that they take the call in a quiet area, away from the children i.e. in the kitchen or office.


Cameras and videos

  • Members of staff must not bring their own cameras or video recorders into the setting unless for pre-arranged, valid reasons, i.e. for group event photos.
  • Photographs and recordings of children are only taken for valid reasons, i.e. to record their learning and development,  for displays within the setting, the Preschool Web page and media events.
  • Photographs or recordings of children are only taken on equipment belonging to the setting, unless pre-arranged as above.
  • Camera and video use is monitored by the setting manager
  • Where parents request permission to photograph or record their own children at special events, permission will first be gained from all parents for their children to be included.
  • Photographs and recordings of children are only taken of children if there is written permission to do so (found on the individual child’s registration form)


This policy was adopted at a meeting of


(name of provider)

Held on



Date to be reviewed



Signed on behalf of the management committee


Name of signatory


Role of signatory (e.g. chair/owner)




Updated November 2013

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Thorpe Acre Pre-school Playgroup

C/O Thorpe Acre Infant School

Alan Moss Road

LE11 4SQ

Tel: 07803 054757


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