1.2 Safeguarding children and child protection
(Including managing allegations of abuse against a member of staff)
At Thorpe Acre Preschool Playgroup, our setting works with children, parents and the community
to ensure the rights and safety of children and to give them the very best start in life. Our safeguarding policy is based on the three key commitments of the Pre-school Learning Alliance
Safeguarding Children Policy.
We carry out the following procedures to ensure we meet the three key commitments of the
Alliance Safeguarding Children Policy.
Key commitment 1
The Alliance is committed to building a 'culture of safety' in which children are protected from abuse and harm in all
areas of its service delivery.
Staff and volunteers
- Our designated person (a member of staff) who co-ordinates child protection issues is:
- Our designated officer (member of the management team) who oversees this work is:
- We ensure all staff are trained to understand our safeguarding policies and procedures and parents are made aware of
- All staff have an up-to-date knowledge of safeguarding issues.
- We provide adequate and appropriate staffing resources to meet the needs of children.
- Applicants for posts within the provision are clearly informed that the positions are exempt from the Rehabilitation of
Offenders Act 1974.
- Candidates are informed of the need to carry out 'enhanced disclosure' checks with the Disclosure and Barring Service
before posts can be confirmed.
- Where applications are rejected because of information that has been disclosed, applicants have the right to know and
to challenge incorrect information.
- We abide by Ofsted requirements in respect of references and Disclosure and Barring Service checks for staff and
volunteers, to ensure that no disqualified person or unsuitable person works at the provision or has access to the children.
- We record information about staff qualifications, and the identity checks and vetting processes that have been
- the Disclosure and Barring Service reference number;
- the date the disclosure was obtained; and
- details of who obtained it.
- We inform all staff that they are expected to disclose any convictions, cautions, court orders or reprimands and
warnings which may affect their suitability to work with children (whether received before or during their employment with us).
- Volunteers do not work unsupervised.
- We abide by the Safeguarding Vulnerable Groups Act (2006) requirements in respect of any person who is dismissed from
our employment, or resigns in circumstances that would otherwise have lead to dismissal for reasons of child protection concern.
- We have procedures for recording the details of visitors to the setting.
- We take security steps to ensure that we have control over who comes into the provision so that no unauthorised person
has unsupervised access to the children.
- We take steps to ensure children are not photographed or filmed on video for any other purpose than to record their
development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child. Parents/Carers also sign to confirm that any
photographs they may take at events organised by Thorpe Acre Playgroup, which include children other than their own children, will not be kept on personal computers, mobile devises, posted on the
internet or posted on social network sites without the other parties consent.
Key commitment 2
The Alliance is committed to responding promptly and appropriately to all incidents or concerns of abuse that may occur and
to work with statutory agencies in accordance with the procedures that are set down in 'What to do if you’re worried a child is being abused' (HMG 2006).
Responding to suspicions of abuse
- We acknowledge that abuse of children can take different forms - physical, emotional, and sexual, as well as
- When children are suffering from physical, sexual or emotional abuse, or may be experiencing neglect, this may be
- significant changes in their behaviour;
- deterioration in their general well-being;
- their comments which may give cause for concern, or the things they say (direct or indirect
- changes in their appearance, their behaviour, or their play;
- unexplained bruising, marks or signs of possible abuse or neglect; and
- any reason to suspect neglect or abuse outside the setting.
- We take into account factors affecting parental capacity, such as social exclusion, domestic violence, parent’s drug or
alcohol abuse, mental or physical illness or parent’s learning disability.
- We are aware of other factors that affect children’s vulnerability such as abuse of disabled children, fabricated or
induced illness, child abuse linked to beliefs in spirit possession, sexual exploitation of children such as through internet abuse and Female Genital Mutilation that may affect or may have affected
children and young people using our provision.
- We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or
organised abuse, through forced marriage or honour based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care we may become aware of any
of these factors affecting older children and young people who we may come into contact with.
- Where we believe a child in our care or known to us may be affected by any of these factors we follow the procedure for
reporting child protection concerns.
- Where such evidence is apparent, the child's key person makes a dated record of the details of the concern and
discusses what to do with the member of staff who is acting as the 'designated person'. The information is stored on the child's personal file.
- We refer concerns to the local authority children’s social care department and co-operate fully in any subsequent
NB In some cases this may mean the police or another agency identified by the Local Safeguarding Children’s Board.
- We take care not to influence the outcome either through the way we speak to children or by asking questions of
- We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include
students or school children on work placement, young employees or young parents. Where abuse is suspected we follow the procedure for reporting any other child protection concerns. The views of the
young person will always be taken into account, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been or to prevent harm to a child or adult.
Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.
Recording suspicions of abuse and
- Where a child makes comments to a member of staff that gives cause for concern (disclosure), observes signs or
signals that gives cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect, that member of
- listens to the child, offers reassurance and gives assurance that she or he will take action;
- does not question the child;
- makes a written record that forms an objective record of the observation or disclosure that
- the date and time of the observation or the disclosure;
- the exact words spoken by the child as far as possible;
- the name of the person to whom the concern was reported, with date and time; and
- the names of any other person present at the time.
- These records are signed and dated and kept in the child's personal file which is kept securely and
- The manager acting as the Designated Person is informed of the issue at the earliest opportunity.
- Where the Local Safeguarding Children Board stipulates the process for recording and sharing concerns, we include those
procedures alongside this procedure and follow the steps set down by the Local Safeguarding Children Board.
Making a referral to the local authority social care team
- The Pre-school Learning Alliance's publication Safeguarding Children contains procedures for making a referral
to the local children’s social care team, as well as a template form for recording concerns and making a referral. This is based on ‘Working together to safe guard children’ (HMG
We keep a copy of ‘Working together to safe guard children’ (HMG 2013), alongside procedures
set down by our Local Safeguarding Children Board
Single Access Number 01163 050005
- Parents are normally the first point of contact. We discuss concerns with parents to gain their view of events unless
we feel this may put the child in greater danger.
- We record observations and inform parents when observations raise more serious concerns in their child’s file and that
we also make a note of any discussion we have with them regarding a concern.
- If a suspicion of abuse warrants referral to social care, parents are informed at the same time that the referral will
be made, except where the guidance of the Local Safeguarding Children Board does not allow this, for example,
where it is believed that the child may be placed in greater danger.
- This will usually be the case where the parent is the likely abuser. In these cases the social workers will inform
Liaison with other agencies
- We work within the Local Safeguarding Children Board guidelines.
- We have the current version of 'What to do if you’re worried a child is being abused' for parents and staff and all
staff are familiar with what to do if they have concerns.
- We have procedures for contacting the local authority on child protection issues, including maintaining a list of
names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and social services to work well together.
- We notify the registration authority (Ofsted) of any incident or accident and any changes in our arrangements which may
affect the well-being of children or where an allegation of abuse is made against a member of staff (whether
the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are
made as soon as is reasonably practicable, but at the latest within14 days of the allegations being made.
- Contact details for the local National Society for the Prevention of Cruelty to Children (NSPCC) are also
- NSPCC Telephone Number 08088005000
Allegations against staff
- We ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the
provision, or anyone living or working on the premises occupied by the setting, which may include an allegation of abuse.
- We respond to any inappropriate behaviour displayed by members of staff, or any other person working with the children,
- inappropriate sexual comments;
- excessive one-to-one attention beyond the requirements of their usual role and responsibilities, or
- inappropriate sharing of images.
- We follow the guidance of the Local Safeguarding Children Board when responding to any complaint that a member of
staff, or volunteer within the provision, or anyone living or working on the premises occupied by the setting, has abused a child.
- We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or
anyone living or working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident.
- We refer any such complaint immediately to the local authority's Designated Officer (LADO) to investigate. We
also report any such alleged incident to Ofsted and what measures we have taken. We are aware that it is an offence not to do this.
- We co-operate entirely with any investigation carried out by children’s social care in conjunction with the
- Where the management team and children’s social care agree it is appropriate in the circumstances, the
chair/director/owner will suspend the member of staff on full pay, or the volunteer, for the duration of the investigation. This is not an indication of admission that the alleged incident has taken
place, but is to protect the staff as well as children and families throughout the process.
The role of the LADO is set out in
the HM Government guidance Working Together to Safeguard
Children (2006) . Appendix 5 outlines the procedures for managing allegations against people who work with children, for example, those in a position
The LADO works within Children’s
Services and should be alerted to all cases in which it is alleged that a person who works with children has:
- behaved in a way that has harmed, or may
have harmed, a child
- possibly committed a criminal offence
against children, or related to a child
- behaved towards a child or children in a
way that indicates s/he is unsuitable to work with children
The telephone number to report
allegations against staff to LADO is Jennifer Johnson on 01163057597
- Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, we will notify the Independent Safeguarding Authority (ISA) of relevant information so that individuals who pose a threat to children (and
vulnerable groups), can be identified and barred from working with these groups.
Key commitment 3
The Alliance is committed to promoting awareness of child abuse issues throughout its training and learning programmes for adults. It is
also committed to empowering young children, through its early childhood curriculum, promoting their right to be strong, resilient and listened to.
- We seek out training opportunities for all adults involved in the setting to ensure that they are able to recognise the
signs and signals of possible physical abuse, emotional abuse, sexual abuse and neglect and that they are aware of the local authority guidelines for making referrals.
- We ensure that designated persons receive training in accordance with that recommended by the Local Safeguarding
- We ensure that all staff know the procedures for reporting and recording their concerns in the
- The layout of the rooms allows for constant supervision. No child is left alone with staff or volunteers in a
one-to-one situation without being visible to others.
- We introduce key elements of keeping children safe into our programme to promote the personal, social and emotional
development of all children, so that they may grow to be strong, resilient and listened to and that they develop an understanding of why and how to keep safe.
- We create within the setting a culture of value and respect for the individual, having positive regard for children's
heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.
- We ensure that this is carried out in a way that is developmentally appropriate for the children.
- All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is
shared under the guidance of the Local Safeguarding Children Board.
Support to families
- We believe in building trusting and supportive relationships with families, staff and volunteers in the
- We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of
concerns, providing information, monitoring of the child, and liaising at all times with the local children’s social care team.
- We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged
- We follow the Child Protection Plan as set by the child’s social care worker in relation to the setting's designated
role and tasks in supporting that child and their family, subsequent to any investigation.
- Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for
the child, in accordance with the Confidentiality and Client Access to Records procedure and only if appropriate under the guidance of the Local Safeguarding Children Board.
- Children Act (1989 s47)
- Protection of Children Act (1999)
- Data Protection Act (1998)
- The Children Act (Every Child Matters) (2004)
- Safeguarding Vulnerable Groups Act (2006)
- Sexual Offences Act (2003)
- Criminal Justice and Court Services Act (2000)
- Equalities Act (2010)
- Data Protection Act (1998) Non
- Working Together to Safeguard Children (under revision 2012)
- What to do if you are Worried a Child is Being Abused (HMG 2006)
- Framework for the Assessment of
Children in Need and their Families (DoH 2000)
- The Common Assessment Framework for Children and Young People: A Guide for Practitioners (CWDC 2010)
- Statutory guidance on making arrangements to safeguard and promote the welfare of children
under section 11 of the Children Act 2004 (HMG 2007)
- Information Sharing: Guidance for Practitioners and Managers (HMG 2008)
- Independent Safeguarding Authority: www.isa-gov.org.uk
This policy was adopted at a meeting of
(name of provider)
Date to be reviewed
Signed on behalf of the management committee
Name of signatory
Role of signatory (e.g. chair/owner)
Other useful Pre-school Learning Alliance publications
- Safeguarding Children (2010)
Updated October 2013
Reviewed September 2014 to be updated